employment opportunities

Title of Position: Administrative Assistant

Purpose of position: To assist in completing all clerical/secretarial/miscellaneous projects necessary to aid in the day-to-day operations of Victory

Reports to: Kathy Spencer - Office Manager

Relates closely with: Kathy Spencer, Office Staff, Volunteers

Responsible for: General clerical/secretarial projects as assigned, Lending Library maintenance, Create and maintain CD Media catalogs

Approximate Salary: Hourly rate in line with position

Benefits to person:

• Positive Working Environment
• Discount in Living Word Bookstore
• 10% on specialty drinks in Café (40% on regular coffee)

General Information: Duties will vary from day to day as projects come. Personal relationships with church members will change.

Continuing Responsibilities:

• Youth/19north Admin:
  • Youth attendance
  • First-Time Guest follow-up for 19north
  • Order supplies, food, & equipment as needed
  • Enter purchase orders and check requests
  • Make reservations
  • Handle youth fundraisers
  • Gather information and oversee details of youth events (summer camp, Acquire the Fire, etc.)
  • Meeting setup/teardown
  • Handle the youth/19north petty cash
  • Communicate changes and details via Facebook/Twitter
  • Monitor and proof 19north and Thrive websites
• Assist in clerical/secretarial projects as assigned
• Duplicate & finish publication projects (brochures)
• Update Lending Library as needed
• Maintain magazine/catalog files
• Send Email blasts for church

Rotational Duties:

• Typing of documents for any pastor/staff department leader
• Assist with setup for trainings, meetings, receptions
• Update & print ministry guidelines, manuals, etc.
• Communion process
• Baby dedication process
• Water baptism process
• Additional duties as assigned

Primary strengths, gifts, and talents required:

• Organized
• Work well with volunteers
• Excellent written & spoken communication skills
• Excellent secretarial skills
• Proficient in MS Word & Publisher

Time Requirements:

• TOTAL: 24 hours/wk (actual work time)
• 1/2 hour lunch provided daily (unpaid)
• ** Some evening and weekend hours required on a rotational basis for service related

Title of Position: Custodian/Grounds Keeper

Purpose of position: To maintain church facilities for planned church activities and events and responsible for care and maintenance of grounds of church

Reports to: Facilities Director

Relates closely with: Staff and pastoral staff, volunteers, department leaders: Michelle Nuzzo and Dana Moore

Responsible for: (brief summary of duties, not all inclusive)

• Care and maintenance of building and grounds
• Set up areas for regular activities; move furniture and set up tables and chairs for events and special meetings with the aid of volunteers
• Prepare facilities for special use as requested by director
• Prepare baptistery for use as directed and clean following use
• Mow grass according to schedule; water lawn and shrubs; trim shrubbery; edge and blow walks and curbs; weed flower beds as needed; maintain church entrances, sidewalks, and parking areas in a clean and orderly manner
• Snow removal, as needed: keep sidewalks, entrances, curbs, parking lots free from snow and ice
• Keep sidewalks free from animal droppings at all times
• Load and unload supplies, materials, equipment, and furniture from delivery trucks as needed
• Paint interior according to schedule provided by Facilities Director
• Develop and utilize volunteers to assist as much as possible
• Other duties as directed by the Facilities Director

Primary strengths, gifts, and talents required:

• Ability to work with volunteers
• Ability to multi-task
• Strong work ethic

Approximate Salary: To be determined based on the qualification and experience of the individual hired

Benefits to person:

• Positive Working Environment
• Health care, Dental, Life Insurance, Vision & Disability Insurance for individual only
• Paid time off
• Discount in Living Word Bookstore and Café

Other Personal Responsibilities:

• Be a good steward with the resources God has provided to Victory (Matthew 25:21)
• Perform duties and responsibilities in a manner to glorify Christ and further the mission and ministry purposes of Victory Family Church.
• Serve at management level, which demonstrates a high degree of loyalty to the senior pastor and ministry staff.
• Adhere to church approved guidelines as set forth in Victory's by-laws and Policies and Procedures Manual.
• Maintain a vital and growing personal walk with the Lord through committed Bible study, prayer, and meditation.
• Maintain proper priorities in your home and be a spiritual leader to your spouse and children, if married.

Time Requirements: 40 – 50 hours per week/52 weeks per year

Title of Position: Facilities Director

Purpose of position: To oversee all building and grounds preparations and maintenance; responsible for the care and use of all church-owned or leased facilities, which includes all buildings, grounds, equipment, furnishings, and vehicles.

Reports to: Pastor Chris Palmer

Relates closely with: Cleaning & grounds-keeping staff, volunteers (must lead through volunteers), pastoral and office staff, department head, including Michelle Nuzzo/Dana Moore

Responsible for directing and overseeing the following facilities management programs of the church: (brief summary of duties, not all inclusive)

• Oversight of maintenance
• Oversight of housekeeping
• Oversight of grounds maintenance
• Purchasing and receiving of maintenance/cleaning supplies
• Oversight of vehicles
• Knowledge of local building codes and regulations relating to church facilities.

Continuing Responsibilities:

• Oversee and coordinate delegation of daily maintenance/grounds work requests and follow up
• BUILDING/MAINTENANCE:
  • Develop a team of volunteers to assist in setting up and taking down tables, etc. for events and church functions.
  • Plan and implement a recurring periodic cleaning and painting schedule which includes all interior and exterior windows, walls, woodwork, floors, carpets, and other areas.
  • Operate and maintain all mechanical equipment, including air and heat units. Oversee all repairs in electrical, plumbing, and sewer services.
  • Schedule periodic cleaning of all carpet and vinyl floor coverings.
  • Supervise the operations of the energy management system.
  • Have fire extinguishers serviced and checked periodically and have a current tag indicating last date of service.
  • Oversee fire, safety, and security equipment, and work with fire, police, and other public officials regarding church property matters.
  • Cross train LSS and staff on fire alarm and HVAC systems.
  • Keep informed of the church calendar and schedule proper set ups for each occasion and see that maintenance and housekeeping work are done accordingly.
• GROUNDS:
  • See that the church building and grounds are well kept at all times.
  • Coordinate grounds workdays and other volunteer efforts to improve and/or maintain the grounds.
  • Schedule mowing, edging, trimming, weeding, etc., on a regular basis so that we maintain a well-manicured look at all times
  • Oversee and schedule cleaning of all walks, curbs, drives, and parking lots regularly and as needed
  • Schedule and coordinate fertilizing, spraying, seeding, mulching, and plant replacement to enhance the beauty of the grounds.
  • Service all equipment used regularly by grounds maintenance staff. This applies to preventative (planned) maintenance as well as breakdown maintenance. Achieve minimal downtime on equipment.
  • Coordinate Grounds Workdays and other volunteer efforts to improve and/or maintain the grounds.
  • Schedule and direct any pest control program necessary.
  • Develop procedural and/or operational manuals on equipment and/or major work tasks as set forth.
  • Inventory and maintain tools relative to the outlined tasks.
  • Be knowledgeable of the use of chemicals for ground maintenance including herbicides and fertilizer.
• Create and follow a schedule of preventative maintenance for all equipment and facilities.
• Regularly inspect work
• Develop and monitor operational policies regarding church facilities.
• Develop, maintain, and implement a Facilities Operational Procedures Manual.
• Follow a plan of inspection to check compliance with approved policies and procedures in the maintenance of all facilities and equipment.
• Program improvements and any extraordinary maintenance required.
• Recommend purchase of necessary equipment and other improvements pertaining to property and equipment.
• Provide weekly progress and completed work assignment reports to Pastor Chris.
• Provide Monthly Team Communication Report and status of staff team members
• Coordinate use of vehicles by staff and/or volunteers.
• Develop, maintain, and implement a central purchasing and receiving department for church-wide use.
• Prepare the annual general operating budget relating to the operations of facilities and grounds.
• Maintain a perpetual inventory of all church-owned equipment and furnishings.
• Cross train custodian/maintenance/LSS among themselves and within their areas to ensure full productivity during vacation and illness periods. Duplicate yourself and your team.
• Review work schedules of all areas under your supervision to ensure proper staffing.

Primary strengths, gifts, and talents required:

• Ability to build volunteer teams and work through them
• Detail oriented
• Ability to create and oversee scheduling
• Flexibility
• Must be able to handle multiple tasks at one time

Top 3 measurable goals for coming year:

• Develop volunteer team for set up/tear down of events and miscellaneous projects
• Learn all HVAC and security processes
• Become knowledgeable of building codes

Approximate Salary: To be determined based on the qualification and experience of the individual hired

Benefits to person:

• Positive Working Environment
• Health care, Dental, Life Insurance, Vision & Disability Insurance for individual only
• Paid time off
• Discount in Living Word Bookstore and Café

Other Personal Responsibilities:

• Be a good steward with the resources God has provided to Victory (Matthew 25:21)
• Perform duties and responsibilities in a manner to glorify Christ and further the mission and ministry purposes of Victory Family Church.
• Serve at management level, which demonstrates a high degree of loyalty to the senior pastor and ministry staff.
• Adhere to church approved guidelines as set forth in Victory's by-laws and Policies and Procedures Manual.
• Maintain a vital and growing personal walk with the Lord through committed Bible study, prayer, and meditation.
• Maintain proper priorities in your home and be a spiritual leader to your spouse and children, if married.

Time Requirements: 40 – 50 hours per week/52 weeks per year